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Senior Office Coordinator

Spotify

Senior Office Coordinator

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competitive salary

Germany

Administrative, Operations

English, German

in-office

your profile

  • Passionate about the workplace experience

  • Customer service star - no requests are bothersome to you

  • Excellent verbal and written skills in both German and English

  • Strong attention to detail and a positive outlook

  • A critical thinker and problem solver who anticipates needs

  • Good self management skills and a can-do-attitude

  • 3+ years of experience in office and facilities operations

  • You embody the Spotify values: innovative, collaborative, sincere, passionate, playful.

  • Experience with Google Suite, JIRA, and Coupa is a plus

about the company

Spotify transformed music listening forever when it launched in Sweden in 2008. Discover, manage and share over 70m tracks for free, or upgrade to Spotify Premium to access exclusive features including offline mode, improved sound quality, and an ad-free music listening experience.

diversity statement

"Spotify is an equal opportunity employer. You are welcome at Spotify for who you are, no matter where you come from, what you look like, or what’s playing in your headphones."

is looking for you!
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your area of responsibility

  • Be in charge of making sure all of our offices across Germany are running smoothly. From our main hub in Berlin, to our co-working spaces in Dusseldorf, Frankfurt and Hamburg, and our employees working remotely

  • Work closely with the rest of the South EMEA Facility Management to standardize, improve and deliver the best workplace experience across all of our offices in the region

  • Collaborate proactively with the global Facility Management team on a range of dynamic projects and ways of working

  • Event preparation and execution at the Spotify Berlin office, from team building activities for local Spotifiers to carrying out events in collaboration with the local Music and Studios teams

  • Plan fun local initiatives to increase employee engagement and sense of belonging together with the CommunityX team

  • Implement and improve the services and amenities available at all of our Spotify offices across Germany, such as our Spotifood (Snacks & Beverages) program

  • General maintenance tasks and collaboration with local stakeholders (landlord, building management, security and maintenance team)

  • Ensure all local laws and regulations and Health & Safety standards are maintained (including risk assessments, emergency evacuations, etc.)

  • Support our HR team with local on - and offboarding processes

  • Work closely with our IT/AV teams and suppliers to ensure office IT/AV equipment is kept in working order and maintained regularly

  • General administration tasks, from processing mail correspondence and ensuring office supplies are replenished at all times

  • Forecasting, PO management and Invoices for the Spotify Germany offices

  • Vendor management; negotiation and management of facilities contracts to ensure the best suppliers are providing us with the best services

the benefits

  • Extensive learning opportunities, through our dedicated team, GreenHouse.

  • Flexible share incentives letting you choose how you share in our success.

  • Global parental leave, six months off - fully paid - for all new parents.

  • All The Feels, our employee assistance program and self-care hub.

  • Flexible public holidays, swap days off according to your values and beliefs.

  • Spotify On Tour, join your colleagues on trips to industry festivals and events.

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