competitive salary
Portugal
Human Resources / Recruiting, Information Technology
English
hybrid, flexible
about the company
Cash is old school. Out of pocket expenses suck. Workplaces need to be more trusting, progressive and – that's right, we're gonna say it – fun. The Pleo product ends out of pocket spending and gets rid of the outdated manual expensing process. Pleo offers smart company cards and an expense management system for your business.
diversity statement
"We embrace and encourage people from all backgrounds to apply - regardless of race/ethnicity, colour, religion, nationality, gender, sex, sexual orientation, age, marital status, disability, neurodiversity, socio-economic status, culture or beliefs."
your area of responsibility
Event & Community Management: whether it’s a Winter gathering or a sustainability programme - you’ll be planning the events, managing the budget and promoting employee engagement! Communication is important, so get ready for some Slack action.
Practical tasks to help manage the Lisbon office: Ensuring office spaces are functional, aesthetically pleasing, and aligned with organizational needs.
Make the Lisbon Office better: come up with new ideas for what you believe is needed, improve what isn’t working and automate wherever possible
Gather feedback: you’ll be continuously striving to improve the workplace experience, so gathering feedback from stakeholders and employees will be really important to understand where to improve
Support larger ad-hoc projects: perhaps we’re going through an office refurbishment, or hosting a group of employees from another office - you’ll ensure everything runs smoothly!
Contract Management: Closely support the follow up and monitoring of the area services & contracts, identifying ways to improve services while keeping cost flat or reduced.
Budget Management: ensure we’re making the most of our $$, by giving the best experience at the lowest cost by performing and monitoring the budget control environment in all activities, purchases, services, etc..
Health & Safety: Ensure the workplace complies with local and international H&S regulations and the coordination of the mandatory training programs, like fire drills, first aid, and workplace safety practices.
your profile
Have significant expertise and experience in the workplace industry, property or facilities management
Love to organize, bring structure, optimize, communicate, and build relationships
Like to ‘get your hands dirty’ and lead on operational priorities such as client or supplier negotiations
Knowledge of workplace technology and current trends in office design and hybrid work environments
Are familiar with Slack, G’Suite (especially spreadsheets), Notion & Zoom
Are familiar with event planning & community building
Share our core value to enable Pleo’ers to feel valued at work
Experience with managing a budget of 1M€
the benefits
Your own Pleo card (no more out-of-pocket spending!)
Lunch is on us - with catering in our Lisbon office 🍜
Private health insurance to ensure you’re fit in body and mind to do your best work
In Portugal, we offer 25 days of holiday + your public holidays
For this role, you will be based in our Lisbon office most of the time, with some flexibility to work from home as needed
Option to purchase 5 additional days of holiday through a salary sacrifice
We’re trialling MyndUp to give our employees access to free mental health and wellbeing support with great success so far ❤️🩹
Access to LinkedIn Learning - acquire new skills, stay abreast of industry trends and fuel your personal and professional development continuously
Paid parental leave - we want to make sure that we're supportive of families and help you feel that you don't have to compromise your family due to work 👶
