competitive salary
Czech Republic
Public Services / Governmental Administration
English
hybrid
about the company
The European Union Agency for the Space Programme (EUSPA) provides safe and secure European satellite navigation services, advances the commercialization of Galileo, the European Geostationary Navigation Overlay Service (EGNOS), and Copernicus data and services, engages in secure SATCOM (GOVSATCOM & IRIS²), and operates the Space Surveillance and Tracking (SST) Front Desk.
diversity statement
"EUSPA offers a diverse multicultural workplace that welcomes all applicants without distinction on any grounds of gender identity, race, ethnic or social origin, nationality, religion or belief, political or any other opinion, birth, disability, age, sexual orientation, marital status or other family situation."
your area of responsibility
The Office of the Executive Director is looking for a Corporate Officer who will support the Agency in a broad range of administrative and corporate tasks, including secretariat of the Administrative Board, corporate management, corporate strategy, Business Continuity, information management, environmental management and audit.
Reporting directly to the Head of Office of the Executive Director, the Corporate Officer’s will in principle be entrusted with the following main tasks and responsibilities:
Provide sectretariat services to the Administrative Board, coordinating and ensuring its smooth functioning, including preparation of meetings, documentation, and follow-up actions, working closely with all EUSPA departments, officers and teams;
Coordinate the development and implementation of:
appropriate policies and processes for information management in the Agency;
an up-to-date and regularly tested Business Continuity Plan (BCP) for the Agency, working closely with all EUSPA departments, officers and teams;
corporate social responsibility activities under responsibility of the Inspection General and Corporate Quality, including in the area of environmental responsible Agency and specifically contribute to Eco-Management and Audit Scheme (EMAS) and environmental performance reporting, including data gathering, audit support, and carbon offsetting activities, working closely with all EUSPA departments, officers and teams;
Contribute to the Integrated Management System (IMS), specifically in areas related to corporate quality management, planning, performance monitoring, and environmental reporting under the remit of the Office and in close coordination with the Inspection General and Corporate Quality;
Coordinate, produce and support the adoption process for the Agency’s key planning and reporting documents, such as Single Programming Document, Consolidated Annual Activity Report and Multiannual Work Programme, including the organisation of dedicated workshops, working closely with all EUSPA departments;
Organise and administer internal coordination meetings under the responsibility of the Office (e.g. Internal Coordination Meetings, internal corporate reviews);
Contribute to the enhancement of operational management and compliance of the Office in ISO9001 and other applicable standards, including support in document and records management and archiving, drafting relevant policies, standards, and procedures, as well as to the internal reporting to stakeholders on the status and progress of the activities and any other tasks of the Office, as necessary;
Support coordination and provision of inputs to internal and external audits, statements of compliance assessments, and lessons learned exercises related to the OED responsibilities, in cooperation with the Inspector General and Corporate Quality as well as and Internal Control Coordinator;
Assist in the preparation and management of tenders, contract specifications, and support contract execution in accordance with relevant procedures;
Liaise with other departments, notably in the area of Administration and Operations, to ensure the effective execution of related corporate tasks;
Prepare documentation for internal and external meetings in coordination with other departments and offices of the Agency, including agendas, programmes, briefings, speaking points, and summary records;
Support coordination and logistics for high-level visits and events, as needed.
your profile
Professional experience and expertise
Experience in the public sector administration (national or EU/International), as well as liaising with institutional stakeholders, in relation to the tasks and responsibilities of the post;
Experience in corporate planning, reporting, audits and quality management, including knowledge of KPIs, performance monitoring, and annual reporting cycles;
Experience in development, maintenance and implementation of Business Continuity Frameworks and coordination of BCP exercises;
Experience in supporting the development, maintenance and implementation of information and document management systems;
Experience in defining and/or implementing environmental policies, such as EMAS;
Experience in managing administratively the governing/administrative board of an EU body or other national public European or international organisation, and providing planning and reporting documentation;
Knowledge of the European Space Programme and relevant regulations will be considered an asset;
Experience in procurement and contract management;
Excellent command of both written and spoken English;
Required competencies
Motivation for the post;
Effective communication;
Result orientation, prioritising and organising;
Anlytical thinking and problem solving;
Transversal collaboration and working in teams.
the benefits
Information about our comprehensive welfare package, including leave entitlements, social security, professional development and benefits contributing to work-life balance, is available here.
