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Office Manager

Celtra

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competitive salary

Slovenia

Administrative, Operations

English

in-office, flexible

Office Manager

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your profile

To be successful in this role, you need to:


  • Thrive when surrounded by people and talk to anyone at ease.

  • Be super passionate about providing top-class cooperation and support.

  • Be a multitasker and master organizer.

  • Be up for a challenge, and don’t mind running up and down the stairs to ensure everything is running smoothly.

  • Be an out-of-the-box thinker - having different, fun, exciting ideas.

  • Be known as a “lead event manager” among your friends.

  • Have a keen eye for aesthetics, knowing what it takes for a room to look nice and welcoming.

  • Be detailed, organized, and systematic, yet practical and pragmatic.

  • Be proactive and always on the run for making things better.

  • Have some sense for IT stuff (cables, wifi, …) or the ability to learn quickly.

  • Ideally, you have some student experience in a receptionist role from a bigger company or even a hotel, or any other client-facing role in a dynamic, fast-moving, and driven environment.


Additional requirements:


  • You see yourself working in Office Management in the long run.

  • Availability to work from the office in Ljubljana, Slovenia.

  • Some experience in a similar role or other client-facing or service-related profession.

  • Native Slovene and fluent English language skills.

  • As this position is opened in the LJU office (Slovenia) and we are hiring on a permanent employment contract, you need to fulfill legal requirements to be able to work in Slovenia (non-EU citizens need Slovene working permit, and both non-EU and EU citizens need residence permit and fluent Slovene language skills).

about the company

At Celtra, we are building two world-class products. The first product (Creative Enablement or CE) has already been a growing market leader for a couple of years now, helping companies such as CNN, TripAdvisor, Bloomberg, NBCU, and Business Insider monetize their advertising inventory. With our second, younger product (Creative Automation or CA), we are chasing another big opportunity by helping brands produce a massive amount of content better, faster, and more efficiently.

diversity statement

"Our mission is to empower creativity - and we cannot fulfill our mission without different perspectives. Diversity drives innovation, and Celtra is committed to diversity, equity, inclusion, and belonging."

is looking for you!
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your area of responsibility

Office:


  • Own the look and feel of the Ljubljana office by ensuring a welcoming, fresh presentation of the working space.

  • Cooperate with internal and external vendors on office design and facility maintenance and repairs.

  • Own office spending and supplies (general & admin supplies).

  • Ensure a nice welcome experience for deliveries, guests, and candidates.


Culture & People relations:


  • Drive activities and coordinate events that directly influence the culture of the office (breakfasts, flowers, office supplies, work anniversaries, birthdays, holidays, contests, health initiatives, etc.)

  • Support new hire pre-onboarding processes (starter kits, work equipment orders, welcome on their 1st working day).

  • Act as the culture champion for the office, thinking of ways to bring employees even closer together and encourage a dynamic and collaborative office and remote environment.


Admin support:


  • Support admin activities for HR and accounting when & where needed (invoicing, travel booking and orders, parking space/cards).

the benefits

  • Permanent employment contract with a standard probation period.

  • Competitive compensation and benefits package.

  • Health and pension coverage (comprehensive health coverage and additional pension insurance at 5,8% of your annual salary).

  • Top-notch working equipment and a 500 EUR budget for your home-office setup

  • Professional growth with up to 5.000 EUR budget per year for training, books, and events of your choice.

  • Celtra’s “Global Recharge” vacation days, being added on top of your annual holiday plan.

  • Working with top talents across the 4 Celtra hubs and driven office managers globally.

  • Vibrant, modern, fun, and start-uppish yet well-structured, global, and driven working environment.

  • Co-creation and participation in Celtra Cares Program that focuses on activities for Employees (Gym, Brave Space events, Education budget), Teams (All Hands summer get-togethers, Co-working Weeks, Team buildings), and Society around us (Charity, Girls Do Code, Meetups).

  • Free breakfasts & beverages are available in the office.

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