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Operations assistant

Publicis Groupe

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competitive salary

Hungary

Project Management, Operations, Administrative

English, Hungarian

flexible, hybrid

Operations assistant

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your profile

  • We are looking for you if you have a real love for details, organization and moving projects forward.

  • If you are comfortable in speaking and writing both in Engilsh and Hungarian, you appreciate creative process and quality, if you are familiar with budget implications and you are comfortable with communicate and collaborate with employees across departmental lines and seniority, as well as with external resources, then do not hesitate, submit your application!

about the company

Publicis Groupe is the third largest communications group in the world, a leader in marketing, communication and digital business transformation. As a platform at the intersection of marketing and digital business transformation, driven through the alchemy of creativity and technology, Publicis Groupe is built on The Power of One.

diversity statement

"Publicis Groupe, believes that our people are our greatest asset. Our people are chosen for their personalities, their ethics and professional qualities without any exclusion, preferential treatment or discrimination."

is looking for you!
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your area of responsibility

As an Operation Assistant you will handle our internal processes and workflow, daily resource management, collaboration tool, and inhouse information flow to help out our creative and non-creative departments. In this role reports are created in a timely manner to inform the Lead operation officer. The reports include organized requests, assessed processes, expectation management and delivery statuses.


What will you do beside letting your most well-organized self shine?


Daily resource management including:


  • Leading the weekly and quarterly resource meetings and do the followup

  • Making sure the resource tracking tables are always up-to-date and well-functioning

  • Providing continuous support to both the client service and the creative management team

  • Planning, identifying painpoints, coming up with solutions together with both the client service and the creative leaders as well as with the other operations specialist

  • Creating monthly reports based on the planned vs. actual hours in the resource sheet

  • Supporting the Operations Lead in the development of the current resource management tools


Freelancer management including:


  • Continuous collaboration and development of our current freelancer management platform together with the third party start up we are working with

  • End-to-end, mainly administrative support to the client service and creative team from finding the right candidate, onboarding them, to invoicing and closing the project

  • Being the SPOC for our internal project management tool

  • Participating in different workstreams that support the development of our internal processes

  • Working closely with the HR team and mainting our org chart regularly

  • Collaborating with the other operations specialist and coming up with new suggestions together. Working cloesly with the focus on your own projects.

the benefits

  • Competitive salary - We will give you a perfectly decent amount of salary in exchange for your hard work. During the selection process we will try and find that sweet spot, which will make you happy when you open your offer letter.

  • Multicultural and diverse environment - We have around 260 colleagues (and counting) from every part of the world, why not join us and learn some Portuguese during lunch breaks?

  • Downtown office - This year we have moved to a beautiful downtown office - if you are curious how a baroque ballroom and a modern glass floored terrace could be in the same building and still looking fabulous, see it for yourself!

  • Hybrid working model - However, we love being in the office, we also know that sometimes you need time to do your job super-focused and preferably alone. That’s why we work in a hybrid model, a few days in the office and a few days at home. Or however you like it, you can spend all five days a week in your office chair, you’ll definitely find some teams doing this.

  • Flexible working hours - The working hours are also flexible. Here we have to mention that as we work for clients, you cannot do your job during the evening, but if you have a dentist’s appointment at 3 p.m., we won’t say you can’t go.

  • Company events - Once you have joined us, you’ll see that we not only learn each other's native language (remember the unofficial language lessons from above?), but also having regular get-togethers. Trying not to stay thirsty during every third Thursday (yes, we definitely call them Thirsty Thursdays!), having different themed parties during even the day with ice-cream in the garden or just simply having a wardrobe exchange mini market to give our clothes a new opportunity with someone else.

  • Dog friendly office - If you have a furry, occasionally barking four-legged bestie, they are also more than welcome in the office.

  • Relocation - Would you like to join us from the other side of the globe? Looking forward talking to you! If we agree on working together, we will help you getting through the bureaucracy and get you the working visa you need.

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